Project Manager (Procurement Specialist/FF&E)

Pembrooke and Ives is looking for an Project Manager (Procurement Specialist/FF&E) with at least 3 years’ experience to oversee the coordination and execution of the project team's FF&E efforts. 

DUTIES & RESPONSIBILITIES
Communication & Coordination: 

• Coordinates and communicates effectively and appropriately with project stakeholders including other project team members, clients, vendors, building management, consultants, contractors and sub-contractors to convey project information in a timely and accurate manner.
• Attends, participates and contributes in meetings with clients, internal project team, contractors, sub-contractors and vendors by preparing agendas, taking meeting notes and preparing meeting minutes

Project Administration 

• Produces, reviews and adjusts resource/hours budget to determine project cost and fee structure.
• Allocates project tasks to resources appropriately and adjusts as required throughout the project life-cycle.
• Produces, reviews and adjusts the project budget and project schedule as required.
• Assists in the production of project fee billing.
• Reconciles client payments against invoice packets and coordinates with Accounting to apply payments accurately.
• Coordinates with Accounting to close out product sales monthly.

• Prepares, develops and produces project documentation including decorating budgets and decorating schedules with project milestones and decision dates in conjunction with senior team members. Updates documentation as required throughout the project life-cycle. Makes corrections as necessary. 
• Reviews vendor purchase orders accurately and efficiently.
• Reviews client invoice packets accurately and efficiently.
• Oversees order placement on behalf of client and expedites long-lead items to ensure timely delivery.
• Assists in producing final decorating punch list and specifications book as required.
• Arranges, coordinates and takes delivery of all decorative items.
• Inspects decorative items upon delivery and arranges for remediation if required. 
• Assists in overseeing the installation of all decorative items.

• Possesses a high taste level and has knowledge of high-end market. Follows and speaks to current industry trends on space, function, decorative lighting, fabrics, furniture and equipment, etc.
• Possesses excellent time management skills and is able to handle multiple project deadlines and make decisions in a fast-paced environment to take a project from design concept all the way through installation.
• Highly presentable, intelligent, confident and discreet with an outgoing, upbeat and confident demeanor.
• Goal and detail-oriented with exceptional communication skills (both written and verbal).
• Proficient in the use AutoCAD, Sketch-Up, Adobe Photoshop, Adobe Illustrator and Microsoft Office programs. Studio Designer a plus.
• Possess functional knowledge of interior design principles/practices.
• A Bachelor’s Degree in Interior Design.
• 2-3 years of demonstrated work experience with Interior Design and/or Architectural Firms.

• Health, Dental, Vision and Life Insurance
• 401(k) Match
• Commuter Benefits
• Paid Time Off
• Paid Parental Leave Plans
• Paid Holidays